CLASSROOMS and EVENT SPACE

Johnston Center for Undergraduate Excellence

Graham Memorial Reservation Requests

To request a reservation, please follow these instructions:

  1. Read the Johnston Center for Undergraduate Excellence Use Policy and, if you wish to serve alcohol at your event, the Johnston Center for Undergraduate Excellence Alcohol Policy.

  2. Check the room’s availability by consulting the calendar (calendars open in a new browser window):
  3. If the room you wish to reserve appears to be available for the date and times you want, make an initial request by sending all of the relevant information to Charlotte Williams (heaven@email.unc.edu). Please note that even if a room is not in use during the specific hours you want, a reservation may not be possible due to adjacent events or other logistical factors.

  4. After you have contacted Ms. Williams, if the room is indeed available for your event she will ask you to fill out the Johnston Center for Undergraduate Excellence Room Reservation Form (below). This form must be filled out completely and submitted electronically.

Return to Classrooms and Event Space

Reservation Requests Form

In order to ensure that your application is considered, please fill this form out completely.

Room requested:
Event Date(s):
(Include month, day number, day name, and year)
Is the event public?:
Time period(s) requested: from:

to:
Time event begins:
Number of persons attending:
Organization hosting the event:
URL for event information:
Event Name:
Reservation request made by:
PID #: (for above)
Person in charge of the event:
PID #: (for above)
Address:
City:
State:
Zip:
Phone:
Fax:
E-mail:
Will the event be catered?:

If yes, by whom?:
Equipment needed: Microphone with podium
Microphone(s) with table stand
Hand-held microphone
Lavalier microphone
Slide projector and screen
VCR and screen
DVD player and screen
Computer w/projector and screen
Document camera (only available in 035, 038, 210, 212, and 213)
Video camera

Please indicate any special equipment or setup requested:
Do you plan to serve alcohol?:

If yes:
  1. Which type?:
    beer or unfortified wine
    liquor or fortified wine

  2. Will any guests be under age 21?:


  3. If so, have you created and submitted a proposal to the Director indicating how you will ensure that no one under 21 is served alcohol?:
Room Set:
(039 only)		 Theater Style (chairs in rows)
Dinner Style (chairs around round tables)
Do you have any special furniture needs?
(such as tables for a caterer)

If yes, please describe:

Please note: Events scheduled outside of normal operating hours for either building require a minimum of THREE WEEKS' notice for reservation. Events scheduled during normal operating hours may be scheduled as little as two weeks before the event. Cancellation Policy for the James M. Johnston Center: Events scheduled during normal operating hours require 72 hours' (three days') notice for cancellation. Events canceled after this deadline has passed will incur all fees. Events scheduled outside of normal operating hours require three weeks' notice for cancellation. Events canceled after that deadline will incur all fees. Contact the JCUE by phone at 843-7001, by email c/o Charlotte Williams at heaven@email.unc.edu, or by fax at 919-962-1548.

When publicizing your event, please indicate that it will take place in the James M. Johnston Center for Undergraduate Excellence in Graham Memorial, followed by the room name and/or number in Graham Memorial. Any advertisement or publicity for an event occurring in the JCUE must be approved by the Director, Associate Dean James Leloudis (222 Graham Memorial, CB# 3510), prior to its circulation. Such materials should be submitted to his office well in advance.

If you serve food at your event, or if the event is catered and clean-up is not included in the catering contract, clean-up is your responsibility. All trash should be put in the large, lidded garbage can located outside the back of 039 (in the service entrance to the kitchen, near the stairwell).

I have read the Johnston Center Use Policy

Note: Submission of this form does not constitute a confirmed reservation. A member of the Johnston Center staff will contact you via phone or email to confirm your reservation within three days. If you do not receive confirmation within three days, please contact Charlotte Williams at 919-843-7001 or heaven@email.unc.edu.